MINISTER OF STATE
OFFICE OF THE VICE PRESIDENT
TOWER HILL
FREETOWN
Request for Expressions of Interest (REOI) for an Account Officer for the JOB CREATION FOR YOUTH AND WOMEN IN SMART AGRICULTURE VALUE CHAINS AND WASTE MANAGEMENT (WOKDONCAM) PROJECT
Date Issued: 5th November 2024
Sector: (Digital) Finance
Grant Number: 5900155018954
Project ID No.: P-SL-I00-011
- The Government of Sierra Leone (GOSL) with support from the African Development Bank is implementing a 5-years JOB CREATION FOR YOUTH AND WOMEN IN CLIMATE SMART AGRICULTURE VALUE CHAINS AND WASTE MANAGEMENT (WOKDONCAM) Project. The WOKDONCAM project is a job growth-oriented project with social impacts whose ramifications cover job creation and employment, income generating activities, and poverty reduction and inclusivity.
- The services to be provided under the Assignment include:
- Maintain a proper system of financial management ensuring availability, accuracy and completeness of all accounting records and documentation and information pertaining to all project transactions at all material times throughout project implementation and any length of a subsequent time frame as may be determined.
- Draw up annual project budgets and work plans together with the Project Team and including tracking and reporting on the progress of the budget execution periodically.
- Prepare and follow-up timely approval of disbursement request to AfDB. Ensure that all supporting documents used in request for funds replenishment from the AfDB as well as payments for project activities, goods, and services are properly kept.
- Maintain, and operationalize the project’s Financial Procedures Manual (FPM). Make concrete justifications for consideration by the project Team for update of FPM when it is fundamentally required.
- Establishing/enhancing systems of internal controls and ensure strict adherences for all areas of project operation. Ensure that periodic/monthly Bank Reconciliation statements are prepared for all bank Accounts.
- Ensuring that the project transactions are initiated, validated, checked, approved and recorded in a satisfactorily maintained environment.
- Ensuring opening maintenance and timely update of the following books of accounts:
i. The Fixed Assets Register – (Listing capital equipment and works procured through Loan resources individually, indicating date of acquisition, cost, Asset Description, Assets/Serial/Registration number, Location, Assignee, Condition, Last date verified and Remarks).
ii. Summary Ledger – (Reflect total disbursements credited to the Loan Account, this will be total Direct Payments made to suppliers [indicated by currency] and also advances under the Special Account).
iii. Currency Ledger – (Should reflect total disbursement made under each of various currencies if applicable)
iv. Contracts Ledger – (To record the value of all individual contracts and payments made against those in the currencies of payments)
v. Disbursement Applications Register – (To record all disbursement applications made and submitted to the Bank, properly indicating the trail of such documentation).
- Give unfettered access to information, records of accounts, documents and any other relevant financial data relating to project implementation information to Government staff, Bank authorized persons including external auditors and Bank staff.
- To prepare periodic (quarterly) project progress reports in a manner and format agreed with the Bank/Government, for which submission should be within 30 days after the end of each quarter.
- To prepare annual project financial statements and make sure they are ready for the audit in good time to permit the submission of audit reports within six months after year end.
- Ensure the timely recruitment of external auditors that will be responsible for project audits.
- Fully coordinate both internal and external audits and any other reviews as may be sanctioned by the Bank/Government from time to time.
- Responsible for the custody of petty cash and documents and inspection of daily petty cash disbursement documents. Perform other tasks as may be assigned from time to time by the Project Management.
- The Minister of State, now invites eligible candidates to submit their application by providing detailed curriculum vitae including biodata, copies of academic and professional qualification, certificates and contact details. The duration of the contract is one (1) year, renewable subject to a satisfactory annual performance evaluation. The project lifespan is five years.
- The qualification and experience requirements for this position appear as follows:
• A Bachelor’s degree in finance and/or accounting
• Possession of a professional Accounting and/ or Auditing qualification such as ACCA, CIMA, CA or equivalents.
• At least 7 years of relevant work experience
• Familiarity with government and multilateral aid operations and at least 4 years’ experience in Public Sector project accounting, particularly donor funded operations will be a distinct advantage.
• Comprehensive computer skills with practical knowledge of Microsoft Office (especially Word & Excel) and Accounting Software
• Excellent Leadership, organizational and interpersonal skills
• Fluency in English and good command of written English.
• Excellent communication and analytical skills
• Should be able to show tolerance and patience while working in a highly challenging environment
• Experience in delivering financial management training and mentoring;
• Team player and open to learning new techniques.
- Expressions of interest must be delivered to the address below no later than 4.30pm, 20th November 2024 (date to be updated before publication) and specifically labelled Account Officer for the JOB CREATION FOR YOUTH AND WOMEN IN SMART AGRICULTURE VALUE CHAINS AND WASTE MANAGEMENT (WOKDONCAM) PROJECT
or
Via E-mail as an attachment (including all supporting documents) to: marianprtt@gmail.com
Address:
Secretary to the Minister of State
Office of the Vice President
Tower Hill
Freetown
Tel: +078482549
E-mail : marianprtt@gmail.com
